IMMEDIATE HIRING
 

ASEAN REGIONAL MINE ACTION CENTER (ARMAC)

 
Background:
The ASEAN Regional Mine Action Centre (ARMAC) was established as a follow-up to the ASEA N Leaders' Statement on the Establishment of an ASEAN Regional Mine Action Center in November 2012. The Center has the functions to serve as a center of excellence to encourage efforts to address explosive remnants of war (ERW) for interested ASEAN Member States; facilitate cooperation with relevant international institutions; and support the role of ASEAN in engaging in mine clearance as part of the UN Peacekeeping Operations.
 
ARMAC, based in Phnom Penh, was officially launched on 25 May 2016. As an entity associated with ASEAN under Article 16 of the ASEAN Charter, the Center will operate in accordance with the Charter and is guided by ASEAN Political Security Blueprint 2025.
 
The ASEAN Regional Mine Action Centre is inviting qualified ASEAN Nationals to apply for the following positions:
 
Job Title: Technical Officer (Mine Action) - 01 position
Job Code: TO-001
Duty station: ARMAC Headquarters, Phnom Penh, Cambodia
Duration: 2 years renewable subject to satisfactory performance and funding availability
 
Purpose of the Job:
Under the overall supervision of Executive Director, the Technical Officer (Mine Action) is to work in close collaboration with permanent secretariat team of ARMAC to ensure consistent service delivery and technical support to the Executive Director (ED)and the Permanent Secretariat (PS) of ARMAC.
 
Duties and Responsibilities:
a) Assist ED inthe design, coordination and management of programmes in accordance with the mandate and functions of ARMAC;
b) Assist ED in formulating and updating ARMAC’s workplan and strategy
c) Coordinate, supervise and monitor activities/projects, trainings and workshop organized by ARMAC.
d) Assist ED in initiating potential new projects and in identifying new funding opportunities.
e) Prepare project/grant proposals
f) In coordination with member ARMAC PS, prepare annual work plan
g) Promote outreach program for ARMAC
h) Coordinate with development partners and donors in relation to programmes and activities being carried out by ARMACto ensure effectiveness of the programmes/activities.
i) Promote total quality management program within ARMAC
j) Manage and update on regular basis social media platform for ARMAC
k) A member of Permanent Secretariat of ARMAC to provide input and ensure the quality implementation is in line with policy and mandate of ARMAC requirement.
l) A member of recruitment committee.
m) Provide capacity building on project cycle management to junior staff personnel, and strengthen their competency.
n) Ensure ARMAC compliance with requirement of Host Country Agreement in relation to its mandate and functions.
 
Qualifications:
a) Be a national of an ASEAN Member State;
b) Have an advanced degree, preferably Master degree in International Development, International Relations, Public Administration, Public Policy, Management, Law, or professional qualifications in an appropriate discipline;
c) Have at least 5(five) years of professional experience witha proven track recordin government, non-governmental, inter-governmental, and/or international organization(s), or other publicand/or private institute(s);
d) Have proven skills in leadership, administration , executive management and planning ;
e) Have a good record and substantial experience in fund-raising, grant writing including the ability to expand the network of donors and dialogue partners, interested countries , international and regional organizations;
f) Have experience in mine actions, in particular ERW actions as well as with a wide spectrum of organizational and corporate management practices , including extensive experience in financial management , procurement , and project management;
g) Have good interpersonal, negotiation and communication skills , including experience in cross-cultural environment and international settings;
h) Willing to travel regularly within the ASEAN region;
i) Is committed to consultative and collaborative approaches and work practices;
j) Have the necessary skills to develop and cultivate good working relationship with its partners, relevant international and regional bodies as well as with various public and private sectors, such as foundations, civil society organizations and other stakeholders; and
k) Have excellent command of English
 
Job Title: Technical Officer (Finance & HR) - 01 position
Job Code: TO-002
Duty station: ARMAC Headquarters, Phnom Penh, Cambodia
Duration: 2 years renewable subject to satisfactory performance and funding availability
 
Purpose of the Job:
Under the overall supervision of Executive Director (ED), the Technical Officer (Finance & HR) is to work in close collaboration with permanent secretariat team of ARMAC to ensure consistent service delivery and technical support to the Executive Director and the Permanent Secretariat (PS) of ARMAC.
 
Duties and Responsibilities
Finance:
a) Assist ED to prepare annual budget and submit to Chair of the Steering Committee of ARMAC.
b) Responsible to prepare annual and frame budget plan.
c) Ensure the approved budget are timely updated into the accounting system
d) Maintain the general ledger, ensuring compliance with ARMAC standard requirement/procedure/guideline.
e) Monitoring actual cost against budget and prepare quarterly financial projection report submit to Executive Director. Explain the over or under expenditure and provide advice to ED.
f) Preparation and consolidate six months financial report and annual financial report and submit to ED.
g) Prepare a monthly financial check list and submit to ED.
h) Monthly reconcile all balance accounts and submit to ED.
i) Cooperate with the auditor for both interim and year end audit; implement the recommendation from auditor in timely manner in consultation with ED.
j) Supervise and maintain the program accounting system and internal control systems
k) Prepare Monthly cash flow; ensure that ARMAC has enough funds for its operations/activities.
l) Review and update finance and procurement procedure
 
HR:
a) Supervise a team of 9 (1 Accountant, 1 Secretary/Admin, 1 Receptionist, 1 IT officer, 1 Logistician, 2 drivers, security guards and 2 cleaner) to bring a high standard team performance and successful implementation.
b) A member of Permanent Secretariat of ARMAC to provide input and ensure the quality implementation is in line with policy and mandate of ARMAC requirement.
c) A member of recruitment committee.
d) Provide capacity building on finance/Accounting software to finance team, strengthen their competency.
e) Ensure ARMAC compliance with requirement of Host Country Agreement in relation to Cambodian tax laws and regulations.
f) Inventories management and control procedures
g) Responsible for the ARMAC vehicle and staff insurance
h) Conduct a yearly performance appraisal for Finance/HR team and support staff.
i) Prepare and maintain all employment contracts, produce job description for Finance/HR team and support staff.
j) Oversee the logistics, purchasing, asset management function well
k) Ensure the administrations function go effectively
 
Qualifications:
a) Be a national of an ASEAN Member State;
b) University degree in accounting, financial management or related field, CPA would be a plus.
c) Have at least 5 (five) years of professional experience with a proven track record in government, non-governmental, inter-governmental, and/or international organization(s), or other public and/or private institute(s);
d) Have good interpersonal, negotiation and communication skills , including experience in cross-cultural environment and international settings;
e) Is committed to consultative and collaborative approaches and work practices;
f) Have the necessary skills to develop and cultivate good working relationship with its partners, relevant international and regional bodies as well as with various public and private sectors, such as foundations, civil society organizations and other stakeholders;
g) Excellent interpersonal skills and the ability to collaborate with varying levels of authority and reliability
h) Facilitation and training skills and the ability to communicate technical knowledge to non-technical people
i) Strong knowledge of International Accounting Standards and of Cambodian financial laws and regulations;
j) Understanding of ASEAN Secretariat financial procedures, policies and guidelines or the ability to learn and apply them;
k) Strong knowledge of Financial Accounting, budgeting, control, and reporting principles;
l) Strong knowledge of Financial Controls and Balance Sheet monitoring;
m) Strictly maintains confidentiality of both financial and personal information; and
n) Have a good command of both written and spoken English
 
Job Title: Secretary/Admin (re-advertised)
Job Code: SC - 001
Duty station: ARMAC Headquarters, Phnom Penh, Cambodia
Duration: 2 years renewable subject to satisfactory performance and funding availability
 
Purpose of the Job:
Under the overall supervision of Executive Director, the Secretary/Admin is work in close collaboration with permanent secretariat team of ARMAC to ensure consistent service delivery and secretarial support to the Executive Director and the Permanent Secretariat (PS) of ARMAC.
 
Duties and Responsibilities:
1. Provides Administrative and Secretarial Support:
a) Distribution and handling of incoming and outgoing mail, courier and documentation to provide efficient functionality of ARMAC Permanent Secretariat (PS)
b) Co-ordination for meeting appointments via calendar appointments to internal and external stakeholders as required
c) Custodian of the office stationery supplies including collection and maintenance of stocks and handling of replenishing stocks in co-ordination with Finance/HR section
d) Provide support with the preparation of Travel arrangements - i.e. DSA and travel entitlements calculation, Travel tickets, visa processing, in co-ordination and consultation with Finance & HR Section
e) Provide support functions for procurement when required with information gathering, specs and quotations from potential suppliers, printing and preparation of documents
f) Drafting of minutes, when required, and follow up as needed.
g) Provide support in establishment and maintenance of hard and on-line records for easy reference and retrieval
h) Closure/archiving of all files and final reports on systematic basis.
2. Provides Administrative and Logistical Support:
a) Co-ordination and logistics support for visitors with arrival arrangements such as reception & security desk intimation, identity cards issuance, IT equipment, telephones and seating requirements.
b) Administrative and logistics support with conferences, workshops and retreats, in collecting information for the planning phase and execution of related tasks for large events with supervisor guidance
c) Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence
3. Provides Documents and Records Management Support:
a) Support with the maintenance of Admin hard copy and electronic records for filing and retrieval of information as per Admin established formats
b) Archiving and closure of Admin electronic and related hard copy case files and reports until recommended retention period
c) Support compliance with ASEAN Retention policy, and internal document’s management guidelines of the office
4. Support Audit related activities as and when required
5. Provides support to office maintenance of common premises and common services
6. Performs other related tasks as directed by Executive Director
 
Qualifications:
a) Be a national of an ASEAN Member State
b) Have an high school diploma; University degree or equivalent certificates will be an advantage
c) Good organizational skills
d) Good communication skills including both written and spoken English
e) Competent in word processing and spreadsheet computer programs
f) Have good interpersonal and pleasant personality, including experience in cross-cultural environment
g) Have at least 2 years of professional experience in secretarial and administrative work
 
Job Title: Receptionist
Job Code: RC- 001
Duty station: ARMAC Headquarters, Phnom Penh, Cambodia
Duration: 2 years renewable subject to satisfactory performance and funding availability
 
Purpose of the Job:
Under the overall supervision of Executive Director, the Receptionist is work in close collaboration with permanent secretariat team of ARMAC to ensure consistent service delivery and secretarial support to the Executive Director and the Permanent Secretariat (PS) of ARMAC.
 
Duties and Responsibilities:
a) Provides general office support with a variety of clerical activities and related tasks.
b) Handle visitor registration
c) Be responsible for answering incoming calls, taking message/note and directing calls to appropriate persons
d) Handle mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties
e) Support other administrative work/activities as and when required
 
Qualifications:
a) Be a national of an ASEAN Member State
b) Have an high school diploma as a minimum
c) Have good organizational skills
d) Good communication skills including both written and spoken English
e) Competent in word processing and spreadsheet computer programs
f) Have good interpersonal and pleasant personality
g) Have at least 1 year of experience in similar work
 
Remuneration and Benefits:
The successful candidates, subject to initial three (3) months’ probation period will be offered an attractive remuneration package to be negotiated and commensurate to the experience and qualification of the candidates. Other benefits including 13th month salary bonus and additional benefits covering personal accident insurance, group hospital and surgical insurance, transport allowance as well as further professional development opportunity will be provided.
 
How to apply:
Please send your application indicating the applied position together with a motivation letter and detailed curriculum vitae, relevant documents with recent photograph.
 
Incomplete application will NOT be considered.
Application Deadline: 31th August 2017 (5.00pm local time)
 
The application can be submitted to the following address or email address:
 
Mr. Suonpraseth Prum
Interim Executive Director
ASEAN Regional Mine Action Centre (ARMAC)
#29, Street 115, Sangkat Boeung Prolit, Khan 7 Makara Phnom Penh 12258, Cambodia
Email: [email protected]
 
Note: Only shortlisted candidates will be notified for further interview.